st. croix office:   phone (340) 778-6331   /   fax (340) 778-6462
florida office:   phone (305) 863-0081   /   fax (305) 863-0060

e-mail invoices to invoice@vicargo.com
open 8:00am - 4:30pm mon-fri

SOLAS Amendments July 2016    
Shipper's Letter of Instructions    
RULE REVISION HISTORY
Rule 2.8 – COMMODITY DESCRIPTIONS/DOCUMENTATION & PREP/HANDLING CHARGES

Revision Number Published Date Effective Date Title
There are no revisions published for this Rule.

Displaying: Original Published Date: 01/20/2016
RULE: 2.8 - COMMODITY DESCRIPTIONS/DOCUMENTATION & PREP/HANDLING CHARGES
Effective			1/20/2016

Except as otherwise provided in individual TLIs (Rate Items) or in paragraph e., Shipper MUST 
furnish, or arrange for the preparation of, all documentation and information required to export 
cargo from country of origin, to import cargo into country of destination, and to transport cargo 
through other countries between origin and destination.  In addition to all documentation, Shipper 
MUST describe cargo in sufficient detail to permit Carrier to rate cargo, and MUST at a minimum 
comply with the following:
     
a. EXPORT FROM THE UNITED STATES:  Description of commodities shall be uniform on all copies of the 
B/L and MUST be in conformity with a validated U.S. Export Declaration and Consular Documents 
covering the shipment.  The Carrier shall verify the B/L description with the validated U.S. Export 
Declaration to insure accuracy.  Amendments or corrections in the commodity description will be 
accepted ONLY if validated by U.S. Customs and in conformity will all other shipping documents.  If 
shipments are NOT covered by a shipper's Export Declaration, as permitted by Export Control 
Regulations, Shippers MUST insert the applicable commodity Schedule B number in the Line Copy of the 
B/L.
     
b. IMPORT INTO THE UNITED STATES:  Description of commodities shall be uniform on all copies of the 
B/L and MUST be in conformity with Customs Declaration or Customs Entry and Consular Documents.  The 
Carrier shall verify the B/L description with other shipping documents to insure accuracy.  
Amendments or corrections in the commodity description will be accepted ONLY if supported by U.S. 
Customs Declaration, Customs Entry, Consular
Documents and other shipping documents.
     
c. Trade names are NOT acceptable commodity descriptions. Shippers are required to declare their 
commodities by their generally accepted generic or common name.
     
d. Unless otherwise specified, the value of cargo, which is to be rated in accordance with a specific 
value-scale provided in this Tariff, will be determined on the basis of the value and net weight as 
declared in a validated U.S. Export Declaration, Customs Declaration, Customs Entry and/or Consular 
Documents.  Where there is a discrepancy between such documents, the highest declaration shall be 
used to calculate freight and additional charges.
     
e. Carrier will assess the Bill of Lading Processing Fee named below, for handling, processing and 
forwarding B/Ls issued to cover shipments moving under the Rules,
Charges and Rates named in this Tariff:
    
     $ 10.00 per shipment (per B/L)
            
f. At the specific request of Shipper or his agent, Carrier will provide additional copies of the B/L 
and/or prepare, complete or process Export Declarations
   for U.S. Customs or prepare and process Export Declaration Data for the U.S. Bureau of Census, 
Bank Documents, Letters of Credit, Insurance Certificates or other Export Documentation and dispose 
of such documents in accordance with Shipper's instructions.  The fees for the preparation, 
completion or processing of the documents listed below will be as follows:
     
  1. Providing additional copies of the B/L and/or Preparing and processing basic Export 
Documentation necessary to export cargo from the country of origin or to import cargo into country of 
destination other than the documentation and services described in paragraphs f.2 thru f.10. below:
    
       $ 60.00 per shipment (per B/L) - See Exceptions
     
EXCEPTIONS – On Shipments SBJ to the Minimum Charge provisions named in Rule 6 to All Ports and 
Points -  . . . No Charge
    
  2. Preparing and processing Bank Drafts and/or other Bank Documents:
       1. The first Bank Draft - $20.00 each
       2. The second and each additional Bank Draft - $30.00 each
       3. Handling Shipper's Letters of Credit - $35.00 each
       4. Completing Shipper's Commercial Invoice - $10.00 each
  
  3. Preparation of Shipper's Insurance Certificates - 
       $10.00 each.
  
  4. Preparation of Certificate of Origin - $5.00 each.
  
  5. Consular Blanks and Fees on shipments destined to Ports and Points in Panama - $20.00 each.
     
  6. Making Corrections and Changes to a Bill of Lading at Shipper's request (including changes to 
name of paying party) - $10.00 each
     
  7. Providing Proof of Delivery at Shipper's or Consignee's Request - $10.00 each
     
  8. IN-BOND SHIPMENTS -
    
     Service Charge for Handling "In-Bond" shipments containing any In-Bond cargo which documents 
must be validated at the Port of Exit -
       1. On LCL Shipments:  US$20.00 per B/L
       2. On FCL Shipments:  US$25.00 per B/L
      
  9. Preparation and Processing of CARICOM Invoices - $15.00 each
      
 10. U.S. Customs Vehicle Validation Service Fee: On Shipments FROM/THRU So.FL Origin Ports - US$ 
125.00 per Validation